Data protection statement for application procedure
It is important to us to ensure the greatest possible protection of your personal data. We hereby inform you about the processing of your personal data by MENZEL Elektromotoren GmbH and the rights due to you in accordance with data protection law. Please read through this data protection statement carefully. If you have questions, please do not hesitate to contact us.
Please ensure that your application is submitted by email or contact form in unencrypted form. Alternatively, you also have the option to send us your application documents by post or present it to us in person.
In addition to this data protection statement for application procedure you can view our general data protection statement.
Collection and use of personal data in the application procedure
In this data protection statement for application procedure it is explained how we handle your personal data and protect this data in application procedures.
This data protection statement shall only apply for personal data from applicants, potential candidates and our optional promotional activities. It does not apply for our employees, contractors or customers, or other personal data that we collect for other purposes.
The term “personal data”, as used here, includes information by which our applicants and potential candidates can be identified, regardless of whether we receive this data as part of an online application, by post or email or via another channel (e.g. professional employment agency). All incidental personal data within the scope of an application procedure shall be processed and used in accordance with the new EU General Data Protection Regulation.
When you provide us with your personal data, please confirm beforehand that you have read and understood our data protection statement and agree to the use of your personal data, as provided here. Your personal data can be transferred and processed for the purposes stipulated in this data protection statement and in the manner stipulated here. You are not obliged to provide us with the requested information, but failure to do so may result in exclusion from the application procedure. All your information is true and correct to the best of your knowledge and belief and you have not deliberately withheld any relevant unfavourable information. False information can result in your exclusion from the application process.
What data do we collect?
If you submit an application to us, we shall request the customary personal data directly from you. The categories of personal data processed include in particular your basic information (such as first name, surname, name affixes, nationality and personnel number), contact details (such as private address, (mobile) phone number, email address) as well as the details for the entire application procedure (cover letter, certificates, reference letter, interviews, qualifications and previous employment).
If you have voluntarily communicated special categories of personal data (such as health information, religion, degree of disability) in the application letter or in the course of the application procedure, processing shall only take place if you have consented to this.
In general, your personal data shall be collected directly from you in the course of the hiring process. However, we shall potentially also request personal data about you from third parties, for example from employment agencies, your given references, from previous employers if this is permitted in accordance with the applicable EU General Data Protection Regulation.
In addition, we shall process personal data that we have properly acquired from publicly accessible sources (e.g. professional social networks such as Xing).
Are you obliged to provide your data?
As part of your application, you must provide that personal data which is required for carrying out the application procedure and assessment of suitability. Without this data, we shall not be in a position to carry out the application procedure or to make a decision on establishment of an employment relationship.
How do we collect your data?
If you send us your application documents via the contact form, your information from the form including the files that you attach there shall be stored by us for the purpose of processing your application and in case of follow-up questions.
Alternatively, you have the option to contact us via the email address provided firstname.lastname@example.org. In this case, the user’s personal data and data attachments submitted with the email shall be stored.
Other data shall be collected automatically by our IT systems when you visit the website. This is technical data in particular (e.g. about your internet browser, operating system or time that you access our website). This data shall be collected automatically as soon as you go on to our website. You can find detailed information about data collection from our website, analysis tools, advertising and plugins in our general data protection statement.
For what purposes and on what legal basis is your data processed?
We shall process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) as well as all other relevant laws (e.g. BetrVG (Works Constitution Act), AGG (General Act on Equal Treatment), etc.).
Data processing is primarily used to carry out and handle the application procedure and to assess to what extent you are suitable for the position in question. Ultimately, processing of your application data is necessary for us to be able to decide on establishment of an employment relationship. The primary legal basis for this is Article 6 (1)(b) GDPR together with Section 26(1) BDSG. In addition, collective agreements (group, overall and works agreements) under Article 88(1) GDPR together with Section 26(4) BDSG-new as well as if applicable your separate consent under Article 6(1)(a), 7 GDPR together with Section 26(2) BDSG can be used as a provision for authorisation under data protection law.
The processing of special categories of personal data depends on your consent under Article 9(2)(a) GDPR together with Section 26(2) BDSG.
Your application data shall be treated confidentially at all times. Should we wish to process your personal data for a purpose other than those mentioned above, we shall inform you of this in advance.
We might wish to store your personal data in order to consider you for future positions. In this case we shall obtain your consent beforehand or after you have formally applied for an advertised position. Your participation in such application programmes is completely optional.
In addition, we reserve the right to check your suitability not only for the specific position but also for other positions within our company group. In this case we shall obtain your consent beforehand or after you have formally applied for an advertised position.
Who shall have access to your data?
At MENZEL Elektromotoren GmbH, only those persons and entities, which prepare the hiring decision for us, shall have access to your data (e.g. human resources department, specialist department, relevant decision-makers in the particular case) or who are involved by law in hiring (e.g. works council).
During the application procedure, your data shall be stored with MENZEL Elektromotoren GmbH. Your personal data shall be erased by us six months after conclusion of the application procedure i.e. after final filling of the position or other completion of the application procedure.
This shall not apply if statutory provisions on erasure prevent this or further storage is necessary for purposes of evidence, e.g. in a proceeding under the AGG or if you have consented to longer storage.
If we conclude an employment relationship with you after the application procedure, the data that we have for implementing the employment relationship shall be transferred to the personnel administration system and processed there.
We have implemented generally recognised technical and operational security standards to protect personal data against lost, misuse, alteration or destruction. Our security measures are continually revised according to technical advances.
Within MENZEL Elektromotoren GmbH, access to your data shall only be provided to those entities which require this data for an application procedure.
We shall transfer personal data to third parties only if this is necessary within the scope of the statutory provisions. Only authorised employees of MENZEL Elektromotoren GmbH and our third-party providers shall receive access to personal data, and these employees and third-party providers are obliged to treat this information confidentially.
Withdrawing your consent to data processing
Many data processing operations can only take place with your express consent. You can withdraw your consent at any time. All you have to do is send us a simple email. The legality of any data processing carried out before you withdraw your consent will not be affected by withdrawal of your consent.
What rights can you assert? (Right of access, blocking and erasure)
You have the right of free access to your personal data stored by us at any time, in particular information about its origin, recipients, storage period and the purpose of data processing (Article 15 GDPR) as well as a right to rectification (Article 16 GDPR), blocking/restriction of processing (Article 18 GDPR) or erasure (Article 17 GDPR) of this data and a right to object (Article 21 GDPR). You also have the right under Article 20 GDPR to receive from us your personal data that you have provided to us electronically on the basis of consent or an agreement in a structured, commonly used and machine-readable form (“right to data portability”).
If the processing of your personal data depends on consent (Article 6(1) (1)(a) GDPR), you can revoke this at any time; the legality of any data processing carried out on the basis of consent before you withdraw your consent will not be affected by this.
You can contact us at any time about this and any other questions regarding data protection at the address given below.
Where can you complain?
The data subject has the right to lodge a complaint with a data protection officer of the company or with a relevant authority regarding any breach of data protection legislation. The relevant authority in issues of data protection legislation is the State Commissioner for Data Protection of the state in which our company has its registered office, which in this case is Berlin.
A list of data protection officers and their contact details can be found at the following link:
Who is responsible for data processing and who is the data protection officer?
The controller for the data processing is
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g. names, email addresses, etc.).
You can contact our data protection officer, Anja Leipold, at the above address or at email@example.com
Objecting to promotional emails
The operators of the site hereby object to any organisation using the contact details published as part of the obligation to publish the legal notice on the website to send them promotional material and information that has not been expressly requested. The operators of the site expressly reserve the right to take legal action if they receive unsolicited promotional information such as spam emails.
MENZEL Elektromotoren GmbH reserves the right to change this data protection statement. Changes to our data protection statement shall be published by us on this site. Please check this site regularly to remain up-to-date.